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If your like me during day in the office, you may find yourself wasting a few minutes every hour. Those minutes can add up to hours. Those are hours you could be spending accomplishing more work, or spending at home. Here are ten tips to help you make the most of your time. 1. Get rid of the clutter in your office. If you're constantly looking for things amid the junk that's in your way, you're wasting time. Get rid of anything that is making your office seem disorderly. 2. Make your work space efficient. For example, if you use your file cabinet often, put it close to the desk so that you don't have to walk across the room every time you need something. Keep the things you use often near so that it's always at your fingertips. 3. Focus on the task at hand. Multi-tasking is sometimes a necessary part of the workday. However, you may find that you're flitting from one task to the next unnecessarily. Finish your current project before you go on to the next. 4. Organize your email. Delete the messages you don't need. Create folders for the ones you do. Email is a big time waster when it isn't managed. 5. Keep paper organized. Instead of having to sift through piles of paper, spend 10 minutes at the end of each day filing away the things you aren't using. If you do need to keep some things out, put them in a file rack. 6. Delegate tasks. You need to allow your staff to do what they can to free you up for other opportunities. Let your secretary handle phone messages or emails that don't need your direct attention. 7. Return phone calls immediately. Don't wait for messages to pile up on your desk. 8. Be clear about employee roles. Make sure that everyone understands what his or her tasks really are. Employees should not be duplicating each other's services. Create standard operating procedures for each position in your company. 9. Use agendas for meetings. Agendas should have time limits. Keep meetings short as possible. 10. Keep one calendar. Either a written or electronic calendar is a must, but you'll run into problems when you have too many of them. Don't waste time entering things into multiple planners - just keep one and keep it current. You'll find as you get more organized and delegate tasks that it feels like there are suddenly more hours in the day. There's not - it's simply the positive result of running your business in the most efficient way possible.
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